Company lists · Data refreshed September 2026

Top 25 Records management software companies based in the United States

Name: Records management software companies based in the United States
Creator: RevenueBase
License: https://creativecommons.org/licenses/by/4.0/

Compiled by the RevenueBase Data Team Data refreshed Sep 5, 2026 690 companies tracked

RevenueBase identified 690 records management software companies headquartered in the United States as of September 2026 and tracks 13,835 professional contacts across them, including 4,109 with verified work emails and 4,772 with mobile numbers. Houston is the largest hub.

This list covers records management software companies headquartered in the United States, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 5, 2026.

Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.

How to read this list HQ checked on every row RevenueBase Smart Search rating on every row Refreshed Sep 5, 2026 86% judged on-target in blind review

690Companies

13,835Contacts tracked

4,109Verified emails

4,772Mobile numbers

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The 25 largest records management software companies based in the United States

Ranked by team size

Top 25 of 690 records management software companies based in the United States, ranked by team size, largest first. Data refreshed Sep 5, 2026. RevenueBase Smart Search rates how each company's information relates to records management software companies: strong evidence (its own description names it), partial (names part of it), indirect (matched on the rest of its profile rather than the description shown). Click a contact count to view that company's people.
#	Company	RevenueBase Smart Search	Headquarters	Employees	Contacts
1	Access Information Management	Strong evidence	Peabody, MA, United StatesHQ checked Sep 5, 2026	1,001-5,000	1,067 contacts →
	Strong evidence “Access is the trusted partner for organizations seeking effective records and information management services.” Source: RevenueBase Database · checked Sep 5, 2026
2	M-Files	Partial evidence	Austin, TX, United StatesHQ checked Sep 5, 2026	501-1,000	735 contacts →
	Partial evidence “M-Files is redefining document management with a Context-First approach that eliminates operational friction and gives business and IT leaders a performance advantage.” Source: RevenueBase Database · checked Sep 5, 2026
3	Vital Records Control VRC	Indirect evidence	Memphis, TN, United StatesHQ checked Sep 5, 2026	1,001-5,000	606 contacts →
	Indirect evidence “VRC Companies, LLC.” Source: RevenueBase Database · checked Sep 5, 2026
4	Netdocuments	Partial evidence	Lehi, UT, United StatesHQ checked Sep 5, 2026	501-1,000	514 contacts →
	Partial evidence “NetDocuments, the #1 trusted cloud-native document management system (DMS) for 25+ years, delivers everything lawyers need to do their best work, including award-winning…” Source: RevenueBase Database · checked Sep 5, 2026
5	FOXIT	Partial evidence	Fremont, CA, United StatesHQ checked Sep 5, 2026	501-1,000	480 contacts →
	Partial evidence “Foxit is a software leader delivering a fast, secure, AI-powered document suite that brings greater control, speed, and value to the way people work with documents.” Source: RevenueBase Database · checked Sep 5, 2026
6	GRM Information Management Services	Partial evidence	Jersey City, NJ, United StatesHQ checked Sep 5, 2026	201-500	416 contacts →
	Partial evidence “Trusted for more than 30 years, GRM is a leading provider of information management solutions.” Source: RevenueBase Database · checked Sep 5, 2026
7	TAB	Indirect evidence	Mayville, WI, United StatesHQ checked Sep 5, 2026	51-200	397 contacts →
	Indirect evidence “TAB helps you save money, increase efficiency and reduce risk by streamlining the way you store, find and use business assets, paper files and electronic information.” Source: RevenueBase Database · checked Sep 5, 2026
8	Zimmerman Associates, INC	Indirect evidence	Fairfax, VA, United StatesHQ checked Sep 5, 2026	201-500	283 contacts →
	Indirect evidence “Zimmerman Associates Inc.(ZAI) is located in Fairfax, VA.” Source: RevenueBase Database · checked Sep 5, 2026
9	ZL Tech	Indirect evidence	Milpitas, CA, United StatesHQ checked Sep 5, 2026	201-500	274 contacts →
	Indirect evidence “Based in the heart of Silicon Valley, ZL Tech is the industry leader in information governance for large enterprises.” Source: RevenueBase Database · checked Sep 5, 2026
10	Dtsv, INC	Strong evidence	Newport News, VA, United StatesHQ checked Sep 5, 2026	501-1,000	221 contacts →
	Strong evidence “DTSV is a federal government contractor specializing in massive-scale document processing, review, imaging, and workflow management; Records Management of legal documents; FOIA…” Source: RevenueBase Database · checked Sep 5, 2026
11	Scanstat Technologies, A Verisma Company	Indirect evidence	Alpharetta, GA, United StatesHQ checked Sep 5, 2026	501-1,000	198 contacts →
	Indirect evidence “In April 2023, ScanSTAT was acquired by Verisma to create a new market leader.” Source: RevenueBase Database · checked Sep 5, 2026
12	MCCI	Strong evidence	Tallahassee, FL, United StatesHQ checked Sep 5, 2026	51-200	173 contacts →
	Strong evidence “MCCi is how government agencies break free from manual processes across document management, permitting and licensing, records requests, and more.” Source: RevenueBase Database · checked Sep 5, 2026
13	Softdocs	Partial evidence	Columbia, SC, United StatesHQ checked Sep 5, 2026	51-200	133 contacts →
	Partial evidence “Softdocs provides document management and process automation solutions to colleges, universities, K-12 school districts, and state and local governments.” Source: RevenueBase Database · checked Sep 5, 2026
14	Armedia	Partial evidence	Vienna, VA, United StatesHQ checked Sep 5, 2026	51-200	122 contacts →
	Partial evidence “Armedia is an award-winning employee-owned company founded in 2002 with the vision of filling a services role in the expanding Enterprise Case and Content Management (ECCM) space.” Source: RevenueBase Database · checked Sep 5, 2026
15	Corodata Record Management INC	Strong evidence	Poway, CA, United StatesHQ checked Sep 5, 2026	51-200	112 contacts →
	Strong evidence “For 75 years, Family-owned and operated since 1948, Corodata is the largest independent Records Management company in California.” Source: RevenueBase Database · checked Sep 5, 2026
16	FASOO	Indirect evidence	Bethesda, MD, United StatesHQ checked Sep 5, 2026	201-500	98 contacts →
	Indirect evidence “Fasoo provides unstructured data security and enterprise content platforms that enable our customers to protect, control, trace and analyze critical business information while…” Source: RevenueBase Database · checked Sep 5, 2026
17	Neubus	Indirect evidence	Round Rock, TX, United StatesHQ checked Sep 5, 2026	51-200	90 contacts →
	Indirect evidence “We have extensive experience helping government agencies capture, store, manage, and share information.” Source: RevenueBase Database · checked Sep 5, 2026
18	Microsystems	Partial evidence	Chicago, IL, United StatesHQ checked Sep 5, 2026	51-200	90 contacts →
	Partial evidence “Litera Microsystems is a leading provider of software and services that help document-intensive organizations.” Source: RevenueBase Database · checked Sep 5, 2026
19	Yocierge INC	Partial evidence	Wayne, PA, United StatesHQ checked Sep 5, 2026	201-500	87 contacts →
	Partial evidence “YoCierge stands as a premier provider of record retrieval services catering to law firms, corporations, and the U.S.” Source: RevenueBase Database · checked Sep 5, 2026
20	Alyx Technologies	Indirect evidence	Reston, VA, United StatesHQ checked Sep 5, 2026	51-200	86 contacts →
	Indirect evidence “Located in Northern Virginia, Alyx Technologies brings 35 years of corporate experience to help companies tackle large volumes of data and unstructured content (such as, emails…” Source: RevenueBase Database · checked Sep 5, 2026
21	Syscon	Indirect evidence	Northport, AL, United StatesHQ checked Sep 5, 2026	11-50	82 contacts →
	Indirect evidence “Since 1973, Syscon has provided exceptional solutions and services that streamline business processes and establish a dependable platform for future growth.” Source: RevenueBase Database · checked Sep 5, 2026
22	Revver	Indirect evidence	Lehi, UT, United StatesHQ checked Sep 5, 2026	51-200	80 contacts →
	Indirect evidence “Revver, formerly known as eFileCabinet, is the pioneer of solutions that help companies digitize and automate their document-dependent work.” Source: RevenueBase Database · checked Sep 5, 2026
23	MSB Docs	Indirect evidence	Irvine, CA, United StatesHQ checked Sep 5, 2026	51-200	79 contacts →
	Indirect evidence “MSB Docs is an enterprise document solution built for global compliance.” Source: RevenueBase Database · checked Sep 5, 2026
24	Knox Services	Indirect evidence	San Diego, CA, United StatesHQ checked Sep 5, 2026	201-500	78 contacts →
	Indirect evidence “Knox Services provides total document solutions to select clients throughout the nation-and has since 1972!” Source: RevenueBase Database · checked Sep 5, 2026
25	Feith Systems	Strong evidence	Fort Washington, PA, United StatesHQ checked Sep 5, 2026	51-200	75 contacts →
	Strong evidence “Feith Systems, founded in 1979, creates class-leading 5015.02 Records Management, and Enterprise Content Management solutions, including the comprehensive flagship Feith suite…” Source: RevenueBase Database · checked Sep 5, 2026

RevenueBase Smart Search

RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: records management software companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.

Strong evidence: The company's own public description of its business names records management software companies.
Partial evidence: Its own public description names part of records management software companies, so it works in or next to the category without describing itself that way.
Indirect evidence: The description shown does not name records management software companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.

RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.

Showing 25 of 690 records management software companies based in the United States

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Records management software companies based in the United States at a glance

As of Sep 5, 2026

29.7%Verified-email coverage

34.5%Mobile-number coverage

20.1Average contacts per company

11-50Median size (employees)

2.8%Largest-city concentration · Houston

Sep 5, 2026Page data refreshed

Companies by employee count

1-10

197

11-50

333

51-200

124

201-500

501-1,000

1,001-5,000

5,001-10,000

10001+

Freshness & accuracy

How recently the business emails on this list were verified

Email last verified

3,8390–30

24631–60

261–90

290–180

20180+

How this list was built

Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among records management software companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.

Source: The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
What qualifies: Companies headquartered in the United States whose own description of what they do matches “records management software companies”. Matching reads each company's description, not its industry code or its name.
RevenueBase Smart Search: RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names records management software companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
What we exclude: Companies whose own description does not clearly place them among records management software companies, and records with no verified work email. Companies headquartered outside United States are excluded even when they keep an office there.
Match quality: In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
Ranking: Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
Verification: Every listed company carries at least one verified work email, 4,109 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
Refresh: This page's figures were pulled from the company graph on September 5, 2026. Lists refresh periodically as the graph is re-checked.
Corrections: Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.

Frequently asked

What is RevenueBase Smart Search?

RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names records management software companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.

How many records management software companies are there based in the United States?

RevenueBase identified 690 records management software companies headquartered in the United States as of September 2026, matched on each company's own description of what it does rather than its industry code.

What is the largest company on this list?

Access Information Management, headquartered in Peabody, tops this list with the largest team on record.

Which city has the most records management software companies?

Houston leads with 19 headquartered companies, followed by Austin (12) and Irvine (11).

How do I get contact information for these companies?

A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 4,109 verified decision-maker contacts tracked across these 690 companies.

How current is this list?

The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 5, 2026.

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About this data

RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.