Company lists · Data refreshed September 2026
Top 25 Electronic records management companies based in the United States
RevenueBase identified 1,193 electronic records management companies headquartered in the United States as of September 2026 and tracks 24,254 professional contacts across them, including 6,997 with verified work emails. Houston is the largest hub.
This list covers electronic records management companies headquartered in the United States, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 19, 2026.
Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.
The 25 largest electronic records management companies based in the United States
Ranked by team size| # | Company | Contacts | |||
|---|---|---|---|---|---|
| 1 | 1,198 contacts → | ||||
Indirect evidence “KLDiscovery provides technology-enabled services and software to help law firms, corporations, government agencies and consumers solve complex data challenges.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 2 | 1,067 contacts → | ||||
Strong evidence “Access is the trusted partner for organizations seeking effective records and information management services.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 3 | 954 contacts → | ||||
Partial evidence “As global leaders in Information Management, Recall provides the services you need throughout the information life-cycle.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 4 | 921 contacts → | ||||
Partial evidence “IST Management Services, Inc is an outsourcing company specializing in the life cycle management of your information: From incoming mail, to complex print jobs, to eDiscovery and…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 5 | 651 contacts → | ||||
Indirect evidence “HealthPort Technologies is now CIOX Health.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 6 | 606 contacts → | ||||
Indirect evidence “VRC Companies, LLC.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 7 | 514 contacts → | ||||
Partial evidence “NetDocuments, the #1 trusted cloud-native document management system (DMS) for 25+ years, delivers everything lawyers need to do their best work, including award-winning…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 8 | 416 contacts → | ||||
Partial evidence “Trusted for more than 30 years, GRM is a leading provider of information management solutions.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 9 | 397 contacts → | ||||
Partial evidence “TAB helps you save money, increase efficiency and reduce risk by streamlining the way you store, find and use business assets, paper files and electronic information.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 10 | 316 contacts → | ||||
Indirect evidence “STAT Informatic Solutions is an outsource alternative catering to healthcare, financial institutions, law firms and many other industries with the passion and understanding to…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 11 | 313 contacts → | ||||
Partial evidence “Compex helps legal and insurance professionals transform complex medical records into clear, actionable insights that accelerate better decisions.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 12 | 283 contacts → | ||||
Indirect evidence “Zimmerman Associates Inc.(ZAI) is located in Fairfax, VA.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 13 | 274 contacts → | ||||
Indirect evidence “Based in the heart of Silicon Valley, ZL Tech is the industry leader in information governance for large enterprises.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 14 | 260 contacts → | ||||
Partial evidence “Ontellus, a Datavant Company, helps insurance carriers, self-insured organizations, and law firms obtain the medical records they need to reduce costs, make informed decisions…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 15 | 251 contacts → | ||||
Partial evidence “JND Legal Administration ("JND") is a premier legal management and administration company led by veterans of the industry – Jennifer Keough, Neil Zola and David Isaac – who bring…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 16 | 234 contacts → | ||||
Indirect evidence “Deline Media is among the top technology and software development companies, providing EMR & EHR systems to meet the unique needs of healthcare providers.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 17 | 229 contacts → | ||||
Indirect evidence “Since its founding in 1998, BMC Group, Inc.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 18 | 221 contacts → | ||||
Strong evidence “DTSV is a federal government contractor specializing in massive-scale document processing, review, imaging, and workflow management; Records Management of legal documents; FOIA…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 19 | 217 contacts → | ||||
Partial evidence “ABI is a nationwide provider of record retrieval services and technology for the legal and insurance industries.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 20 | 210 contacts → | ||||
Strong evidence “Harmony Healthcare IT (HHIT) is a data management firm that migrates and archives patient, employee, and business records for healthcare organizations.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 21 | 198 contacts → | ||||
Indirect evidence “In April 2023, ScanSTAT was acquired by Verisma to create a new market leader.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 22 | 190 contacts → | ||||
Indirect evidence “For over 30 years, Reliable has been the trusted and cost-effective services provider to leading law firms, corporations, and other businesses throughout the United States.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 23 | 179 contacts → | ||||
Indirect evidence “MediCopy continues to thrive within our acquisition by MRO.” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 24 | 172 contacts → | ||||
Strong evidence “ChartRequest is a healthcare information technology and services company specializing in electronic medical record fulfillment, outsourced medical record fulfillment, and referral…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
| 25 | 156 contacts → | ||||
Strong evidence “VASTEC is a trusted provider of high-volume document digitization, data capture, accessibility remediation, and records management solutions for government agencies and commercial…” Source: RevenueBase Database · checked Sep 19, 2026Thanks. The Data Team will review it. | |||||
RevenueBase Smart Search
RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: electronic records management companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.
- Strong evidence
- The company's own public description of its business names electronic records management companies.
- Partial evidence
- Its own public description names part of electronic records management companies, so it works in or next to the category without describing itself that way.
- Indirect evidence
- The description shown does not name electronic records management companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.
RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.
Showing 25 of 1,193 electronic records management companies based in the United States
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Electronic records management companies based in the United States at a glance
As of Sep 19, 2026Companies by employee count
Email recency for this list is measured worldwide rather than for United States, so it is reported there. Company counts and contact totals on this page are exact for United States, over 1,193 companies.
How this list was built
Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among electronic records management companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.
- Source
- The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
- What qualifies
- Companies headquartered in the United States whose own description of what they do matches “electronic records management companies”. Matching reads each company's description, not its industry code or its name.
- RevenueBase Smart Search
- RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names electronic records management companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
- What we exclude
- Companies whose own description does not clearly place them among electronic records management companies, and records with no verified work email. Companies headquartered outside United States are excluded even when they keep an office there.
- Match quality
- In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
- Ranking
- Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
- Verification
- Every listed company carries at least one verified work email, 6,997 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
- Refresh
- This page's figures were pulled from the company graph on September 19, 2026. Lists refresh periodically as the graph is re-checked.
- Corrections
- Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.
Electronic records management companies by metro
- Electronic records management companies in Houston35
Frequently asked
What is RevenueBase Smart Search?
RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names electronic records management companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.
How many electronic records management companies are there based in the United States?
RevenueBase identified 1,193 electronic records management companies headquartered in the United States as of September 2026, matched on each company's own description of what it does rather than its industry code.
What is the largest company on this list?
Kldiscovery, headquartered in Eden Prairie, tops this list with the largest team on record.
Which city has the most electronic records management companies?
Houston leads with 35 headquartered companies, followed by New York (23) and Phoenix (17).
How do I get contact information for these companies?
A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 6,997 verified decision-maker contacts tracked across these 1,193 companies.
How current is this list?
The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 19, 2026.
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About this data
RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.
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