Company lists · Data refreshed September 2026
Top 25 Records retention software companies based in the United States
RevenueBase identified 397 records retention software companies headquartered in the United States as of September 2026 and tracks 10,072 professional contacts across them, including 2,668 with verified work emails. Houston is the largest hub.
This list covers records retention software companies headquartered in the United States, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 29, 2026.
Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.
The 25 largest records retention software companies based in the United States
Ranked by team size| # | Company | Contacts | |||
|---|---|---|---|---|---|
| 1 | 1,067 contacts → | ||||
Partial evidence “Access is the trusted partner for organizations seeking effective records and information management services.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 2 | 954 contacts → | ||||
Indirect evidence “As global leaders in Information Management, Recall provides the services you need throughout the information life-cycle.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 3 | 606 contacts → | ||||
Indirect evidence “VRC Companies, LLC.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 4 | 514 contacts → | ||||
Indirect evidence “NetDocuments, the #1 trusted cloud-native document management system (DMS) for 25+ years, delivers everything lawyers need to do their best work, including award-winning…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 5 | 480 contacts → | ||||
Partial evidence “Foxit is a software leader delivering a fast, secure, AI-powered document suite that brings greater control, speed, and value to the way people work with documents.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 6 | 416 contacts → | ||||
Indirect evidence “Trusted for more than 30 years, GRM is a leading provider of information management solutions.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 7 | 397 contacts → | ||||
Indirect evidence “TAB helps you save money, increase efficiency and reduce risk by streamlining the way you store, find and use business assets, paper files and electronic information.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 8 | 274 contacts → | ||||
Indirect evidence “Based in the heart of Silicon Valley, ZL Tech is the industry leader in information governance for large enterprises.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 9 | 210 contacts → | ||||
Partial evidence “Harmony Healthcare IT (HHIT) is a data management firm that migrates and archives patient, employee, and business records for healthcare organizations.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 10 | 133 contacts → | ||||
Indirect evidence “About Overland-Tandberg(TM) Founded in 1979 Overland-Tandberg provides “best in class” data storage and archive solutions that are reliable and mindfully built for the Enterprise…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 11 | 98 contacts → | ||||
Indirect evidence “Fasoo provides unstructured data security and enterprise content platforms that enable our customers to protect, control, trace and analyze critical business information while…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 12 | 95 contacts → | ||||
Indirect evidence “Gathering unstructured data is simple, but managing it effectively is more challenging.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 13 | 90 contacts → | ||||
Indirect evidence “We have extensive experience helping government agencies capture, store, manage, and share information.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 14 | 90 contacts → | ||||
Partial evidence “Litera Microsystems is a leading provider of software and services that help document-intensive organizations.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 15 | 89 contacts → | ||||
Indirect evidence “IPRO is reinventing the way organizations interact with their data.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 16 | 86 contacts → | ||||
Indirect evidence “Located in Northern Virginia, Alyx Technologies brings 35 years of corporate experience to help companies tackle large volumes of data and unstructured content (such as, emails…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 17 | 79 contacts → | ||||
Indirect evidence “MSB Docs is an enterprise document solution built for global compliance.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 18 | 78 contacts → | ||||
Indirect evidence “Knox Services provides total document solutions to select clients throughout the nation-and has since 1972!” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 19 | 75 contacts → | ||||
Partial evidence “Feith Systems, founded in 1979, creates class-leading 5015.02 Records Management, and Enterprise Content Management solutions, including the comprehensive flagship Feith suite…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 20 | 73 contacts → | ||||
Indirect evidence “Recommind was acquired by OpenText in July 2016.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 21 | 73 contacts → | ||||
Partial evidence “An innovator in public records management for more than 130 years, Cott Systems is today’s technology leader for recording, imaging, and searching land and court records.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 22 | 70 contacts → | ||||
Partial evidence “As a top international Laserfiche provider, proudly serving companies and municipalities for nearly 20 years, CDI offers an extensive set of software, hardware, integration…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 23 | 65 contacts → | ||||
Indirect evidence “With more than 30 years of industry experience, Trusted Data Solutions (TDS) is the foremost expert in legacy data management, including tape and email archive migration.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 24 | 64 contacts → | ||||
Partial evidence “Rational Enterprise is a provider of Information Governance and eDiscovery software and services specifically designed for law firms and corporations.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 25 | 64 contacts → | ||||
Partial evidence “Imaging Office Systems is a premier provider of Cloud Software and Information Management solutions that support back office operations such as accounts payable, HR, government…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
RevenueBase Smart Search
RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: records retention software companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.
- Strong evidence
- The company's own public description of its business names records retention software companies.
- Partial evidence
- Its own public description names part of records retention software companies, so it works in or next to the category without describing itself that way.
- Indirect evidence
- The description shown does not name records retention software companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.
RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.
Showing 25 of 397 records retention software companies based in the United States
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Records retention software companies based in the United States at a glance
As of Sep 29, 2026Companies by employee count
Email recency for this list is measured worldwide rather than for United States, so it is reported there. Company counts and contact totals on this page are exact for United States, over 397 companies.
How this list was built
Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among records retention software companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.
- Source
- The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
- What qualifies
- Companies headquartered in the United States whose own description of what they do matches “records retention software companies”. Matching reads each company's description, not its industry code or its name.
- RevenueBase Smart Search
- RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names records retention software companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
- What we exclude
- Companies whose own description does not clearly place them among records retention software companies, and records with no verified work email. Companies headquartered outside United States are excluded even when they keep an office there.
- Match quality
- In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
- Ranking
- Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
- Verification
- Every listed company carries at least one verified work email, 2,668 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
- Refresh
- This page's figures were pulled from the company graph on September 29, 2026. Lists refresh periodically as the graph is re-checked.
- Corrections
- Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.
Frequently asked
What is RevenueBase Smart Search?
RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names records retention software companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.
How many records retention software companies are there based in the United States?
RevenueBase identified 397 records retention software companies headquartered in the United States as of September 2026, matched on each company's own description of what it does rather than its industry code.
What is the largest company on this list?
Access Information Management, headquartered in Peabody, tops this list with the largest team on record.
Which city has the most records retention software companies?
Houston leads with 10 headquartered companies, followed by Irvine (10) and New York (8).
How do I get contact information for these companies?
A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 2,668 verified decision-maker contacts tracked across these 397 companies.
How current is this list?
The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 29, 2026.
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About this data
RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.
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