Company lists · Data refreshed September 2026
Top 25 Records retention software companies worldwide
RevenueBase identified 1,837 records retention software companies worldwide as of September 2026 and tracks 31,935 professional contacts across them, including 8,059 with verified work emails. The United States is the largest market and Sao Paulo the largest hub.
This list covers records retention software companies worldwide, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 29, 2026. Country and city lists for records retention software companies follow the table.
Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.
The 25 largest records retention software companies worldwide
Ranked by team size| # | Company | Contacts | |||
|---|---|---|---|---|---|
| 1 | 1,067 contacts → | ||||
Partial evidence “Access is the trusted partner for organizations seeking effective records and information management services.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 2 | 954 contacts → | ||||
Indirect evidence “As global leaders in Information Management, Recall provides the services you need throughout the information life-cycle.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 3 | 890 contacts → | ||||
Partial evidence “Information Governance and Management for the Modern Organization Metrofile offers an end-to-end solution expert records and information management, including secure storage…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 4 | 615 contacts → | ||||
Indirect evidence “d.velop AG, founded in 1992 is an international organisation, with headquarters in Gescher, Germany.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 5 | 606 contacts → | ||||
Indirect evidence “VRC Companies, LLC.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 6 | 551 contacts → | ||||
Partial evidence “A market leading records management company that applies its experience in records management solutions for the benefit of its clients.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 7 | 514 contacts → | ||||
Indirect evidence “NetDocuments, the #1 trusted cloud-native document management system (DMS) for 25+ years, delivers everything lawyers need to do their best work, including award-winning…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 8 | 480 contacts → | ||||
Partial evidence “Foxit is a software leader delivering a fast, secure, AI-powered document suite that brings greater control, speed, and value to the way people work with documents.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 9 | 416 contacts → | ||||
Indirect evidence “Trusted for more than 30 years, GRM is a leading provider of information management solutions.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 10 | 397 contacts → | ||||
Indirect evidence “TAB helps you save money, increase efficiency and reduce risk by streamlining the way you store, find and use business assets, paper files and electronic information.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 11 | 356 contacts → | ||||
Indirect evidence “Com mais de 31 anos de atuação, a Arquivar é especialista em Gestão Estratégica de Documentos e Processos.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 12 | 274 contacts → | ||||
Indirect evidence “Based in the heart of Silicon Valley, ZL Tech is the industry leader in information governance for large enterprises.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 13 | 272 contacts → | ||||
Indirect evidence “Our goal is to archive the legacy systems / carve outs of our customers comfortably, efficiently and cost-effectively.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 14 | 261 contacts → | ||||
Indirect evidence “Digitalization made possible.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 15 | 254 contacts → | ||||
Indirect evidence “A CentralInf com mais de 30 anos de experiência em gestão de documentos e informações sejam físicos ou digitais, tem soluções para cada uma das fases do ciclo de vida dos…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 16 | 235 contacts → | ||||
Partial evidence “AGS Records Management offers you a full range of physical and electronic records and information management services, heritage preservation and imaging services for governments…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 17 | 234 contacts → | ||||
Partial evidence “As Austria's leading IT innovator and the market leader in electronic records management across the DACH region, Fabasoft sets the standard for efficient and scalable digital…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 18 | 232 contacts → | ||||
Indirect evidence “For over 20 years, TIMG (The Information Management Group) has helped organisations across Australia manage, protect and govern their information with confidence.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 19 | 230 contacts → | ||||
Indirect evidence “A IMATEC, foi estabelecida em 1993 com o objetivo de atuar no segmento de tratamento e guarda das informações de terceiros.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 20 | 210 contacts → | ||||
Partial evidence “Harmony Healthcare IT (HHIT) is a data management firm that migrates and archives patient, employee, and business records for healthcare organizations.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 21 | 203 contacts → | ||||
Indirect evidence “A Prado Chaves, empresa com 126 anos, é uma das poucas empresas do ramo de Gestão de Documentos e Informações que domina o ciclo completo do negócio, oferecendo guarda física…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 22 | 194 contacts → | ||||
Partial evidence “As digitalization expert and leading ECM software manufacturer, easy has since 1990 stood for legally compliant, digital archiving and efficient, automated business processes.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 23 | 161 contacts → | ||||
Partial evidence “Atempo is a leading independent European-based software vendor with a global presence.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 24 | 152 contacts → | ||||
Indirect evidence “Everteam's mission is to support companies in their digital transformation, maintain the integrity of their document management/policy and to be part of a digital sobriety…” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
| 25 | 149 contacts → | ||||
Indirect evidence “Archeiothiki was established in 2006 with one goal, to become the trusted partner in Information Management for all companies and organizations across Greece.” Source: RevenueBase Database · checked Sep 29, 2026Thanks. The Data Team will review it. | |||||
RevenueBase Smart Search
RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: records retention software companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.
- Strong evidence
- The company's own public description of its business names records retention software companies.
- Partial evidence
- Its own public description names part of records retention software companies, so it works in or next to the category without describing itself that way.
- Indirect evidence
- The description shown does not name records retention software companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.
RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.
Showing 25 of 1,837 records retention software companies worldwide
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Records retention software companies worldwide at a glance
As of Sep 29, 2026Companies by employee count
Email recency is reported on each country list linked below.
How this list was built
Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among records retention software companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.
- Source
- The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
- Coverage
- Every country. Country and city lists for records retention software companies are linked below.
- What qualifies
- Companies worldwide whose own description of what they do matches “records retention software companies”. Matching reads each company's description, not its industry code or its name.
- RevenueBase Smart Search
- RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names records retention software companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
- What we exclude
- Companies whose own description does not clearly place them among records retention software companies, and records with no verified work email.
- Match quality
- In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
- Ranking
- Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
- Verification
- Every listed company carries at least one verified work email, 8,059 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
- Refresh
- This page's figures were pulled from the company graph on September 29, 2026. Lists refresh periodically as the graph is re-checked.
- Corrections
- Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.
Records retention software companies by location
9 lists · largest firstEvery Records retention software companies list RevenueBase publishes, by country and city. Counts are matching companies in each list as of its own refresh date.
Countries
- Records retention software companies based in the United States397
- Records retention software companies based in Brazil174
- Records retention software companies based in Germany115
- Records retention software companies based in the United Kingdom107
- Records retention software companies based in France68
- Records retention software companies based in India63
- Records retention software companies based in Italy61
- Records retention software companies based in Canada48
- Records retention software companies based in Australia35
Frequently asked
What is RevenueBase Smart Search?
RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names records retention software companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.
How many records retention software companies are there worldwide?
RevenueBase identified 1,837 records retention software companies worldwide as of September 2026, matched on each company's own description of what it does rather than its industry code.
What is the largest company on this list?
Access Information Management, headquartered in Peabody, tops this list with the largest team on record.
Which country has the most records retention software companies?
The United States leads with 397 companies, followed by Brazil (174) and Germany (115). Every records retention software companies list by country and city is linked on this page.
Which city has the most records retention software companies?
Sao Paulo leads with 26 headquartered companies, followed by London (19) and Paris (14).
How do I get contact information for these companies?
A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 8,059 verified decision-maker contacts tracked across these 1,837 companies.
How current is this list?
The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 29, 2026.
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About this data
RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.