Company lists · Data refreshed September 2026

Top 25 Records retention software companies based in Canada

Name: Records retention software companies based in Canada
Creator: RevenueBase
License: https://creativecommons.org/licenses/by/4.0/

Compiled by the RevenueBase Data Team Data refreshed Sep 29, 2026 48 companies tracked

RevenueBase identified 48 records retention software companies headquartered in Canada as of September 2026 and tracks 845 professional contacts across them, including 287 with verified work emails. Toronto is the largest hub.

This list covers records retention software companies headquartered in Canada, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 29, 2026.

Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.

How to read this list HQ checked on every row RevenueBase Smart Search rating on every row Refreshed Sep 29, 2026 86% judged on-target in blind review

48Companies

845Contacts tracked

287Verified emails

Explore this list → Free signup · no credit card · 500 free credits

The 25 largest records retention software companies based in Canada

Ranked by team size

Top 25 of 48 records retention software companies based in Canada, ranked by team size, largest first. Data refreshed Sep 29, 2026. RevenueBase Smart Search rates how each company's information relates to records retention software companies: strong evidence (its own description names it), partial (names part of it), indirect (matched on the rest of its profile rather than the description shown). Click a contact count to view that company's people.
#	Company	RevenueBase Smart Search	Headquarters	Employees	Contacts
1	Pagefreezer	Indirect evidence	Vancouver, BC, CanadaHQ checked Sep 29, 2026	51-200	93 contacts →
	Indirect evidence “Pagefreezer is a leading provider of website, social media, text message, and enterprise collaboration archiving solutions across a wide range of industries, including finance…” Source: RevenueBase Database · checked Sep 29, 2026
2	Octacom	Indirect evidence	Richmond Hill, ON, CanadaHQ checked Sep 29, 2026	51-200	65 contacts →
	Indirect evidence “Octacom is an enterprise document management and business process services provider that helps organizations transform and automate critical workflows from end to end.” Source: RevenueBase Database · checked Sep 29, 2026
3	Recordxpress, A Division Of Storagevault Canada INC	Partial evidence	Scarborough, ON, CanadaHQ checked Sep 29, 2026	51-200	60 contacts →
	Partial evidence “RecordXpress, a division of StorageVault Canada Inc.(TSX:SVI), has been safeguarding and streamlining Canadian business information for over a decade.” Source: RevenueBase Database · checked Sep 29, 2026
4	Docudavit Solutions	Indirect evidence	Toronto, ON, CanadaHQ checked Sep 29, 2026	11-50	51 contacts →
	Indirect evidence “DOCUdavit Solutions Inc.” Source: RevenueBase Database · checked Sep 29, 2026
5	Pirel INC	Partial evidence	Boucherville, QC, CanadaHQ checked Sep 29, 2026	51-200	43 contacts →
	Partial evidence “PIREL develops software solutions to help companies with their specific Data management and Enterprise Content Management issues.” Source: RevenueBase Database · checked Sep 29, 2026
6	Colligo	Indirect evidence	Toronto, ON, CanadaHQ checked Sep 29, 2026	51-200	35 contacts →
	Indirect evidence “Colligo offers an easy-to-use solution for compliant email management: Email Manager for Microsoft 365.” Source: RevenueBase Database · checked Sep 29, 2026
7	Jatheon	Indirect evidence	Toronto, ON, CanadaHQ checked Sep 29, 2026	51-200	34 contacts →
	Indirect evidence “We founded Jatheon Technologies in 2004 to empower companies in their efforts to ensure email compliance and facilitate ediscovery.” Source: RevenueBase Database · checked Sep 29, 2026
8	Collabware	Partial evidence	Vancouver, BC, CanadaHQ checked Sep 29, 2026	11-50	25 contacts →
	Partial evidence “Collabware helps enterprises and governments achieve legislative and regulatory information management compliance by providing intelligent archiving, discovery, and records…” Source: RevenueBase Database · checked Sep 29, 2026
9	Binatek INC	Indirect evidence	Montreal, QC, CanadaHQ checked Sep 29, 2026	11-50	25 contacts →
	Indirect evidence “Binatek provides integrated solutions to businesses at all levels.” Source: RevenueBase Database · checked Sep 29, 2026
10	GWAVA	Indirect evidence	Montreal, QC, CanadaHQ checked Sep 29, 2026	51-200	25 contacts →
	Indirect evidence “GWAVA, markets Retain as a unified archiving suite primarily focused on email archiving for Microsoft Office 365 and Exchange, but also includes comprehensive native support for…” Source: RevenueBase Database · checked Sep 29, 2026
11	Reveal - Netgovern	Indirect evidence	Montreal, QC, CanadaHQ checked Sep 29, 2026	51-200	16 contacts →
	Indirect evidence “NetGovern was founded in 2001 with the idea that information is a precious asset that must be protected.” Source: RevenueBase Database · checked Sep 29, 2026
12	TAGLE	Indirect evidence	Calgary, AB, CanadaHQ checked Sep 29, 2026	1-10	12 contacts →
	Indirect evidence “Tagle makes document management and compliance for the Energy industry.” Source: RevenueBase Database · checked Sep 29, 2026
13	Records Management	Partial evidence	Toronto, ON, CanadaHQ checked Sep 29, 2026	11-50	9 contacts →
	Partial evidence “Records Management Ltd offers complete records management solutions for medical practices, law offices, educational and government structures and accounting firms in Ontario.” Source: RevenueBase Database · checked Sep 29, 2026
14	Fusionrms	Strong evidence	Toronto, ON, CanadaHQ checked Sep 29, 2026	51-200	8 contacts →
	Strong evidence “FusionRMS is a full-featured, on-premises or SaaS / Cloud, software solution built to manage critical business records and documents from creation through disposition.” Source: RevenueBase Database · checked Sep 29, 2026
15	Enara Technologies INC	Indirect evidence	Ottawa, ON, CanadaHQ checked Sep 29, 2026	11-50	7 contacts →
	Indirect evidence “Enara, an Information Management Advisory firm devoted to providing solutions that fit current and future business requirements.” Source: RevenueBase Database · checked Sep 29, 2026
16	Caelumone Solutions Corporation	Partial evidence	Mississauga, ON, CanadaHQ checked Sep 29, 2026	11-50	7 contacts →
	Partial evidence “CaelumOne Enterprise Content Management (ECM) Software Solution is a completely web-based software solution that allows end users to ingest documents, images and video and render…” Source: RevenueBase Database · checked Sep 29, 2026
17	Microdea	Indirect evidence	Markham, ON, CanadaHQ checked Sep 29, 2026	51-200	7 contacts →
	Indirect evidence “Businesses today are investing in technology to improve nearly every aspect of their operations, yet they continue to rely on inefficient, manual, and paper-intensive processes…” Source: RevenueBase Database · checked Sep 29, 2026
18	MES Hybrid Document Systems	Indirect evidence	Markham, ON, CanadaHQ checked Sep 29, 2026	11-50	6 contacts →
	Indirect evidence “At MES Hybrid Document Systems we contribute clarity, honesty and unique insight so that those around us enjoy happiness, fulfillment and prosperity.” Source: RevenueBase Database · checked Sep 29, 2026
19	Data Scavenger INC	Indirect evidence	Calgary, AB, CanadaHQ checked Sep 29, 2026	11-50	5 contacts →
	Indirect evidence Source: RevenueBase Database · checked Sep 29, 2026
20	Liquid Software Corporation	Partial evidence	Edmonton, AB, CanadaHQ checked Sep 29, 2026	1-10	5 contacts →
	Partial evidence “Liquid Software is a software development company founded in 2020.” Source: RevenueBase Database · checked Sep 29, 2026
21	Docudata Software	Strong evidence	Dollard Des Ormeaux, QC, CanadaHQ checked Sep 29, 2026	1-10	5 contacts →
	Strong evidence “DocuData is a leader in shredding, record center and file room software.” Source: RevenueBase Database · checked Sep 29, 2026
22	Western Information Management INC	Indirect evidence	Saskatoon, SK, CanadaHQ checked Sep 29, 2026	1-10	4 contacts →
	Indirect evidence “WesternIM is an information management consulting company offering a wide range of services for solving every day as well as unique and challenging unusual issues raised by our…” Source: RevenueBase Database · checked Sep 29, 2026
23	Prima Information Solutions	Indirect evidence	St. John's, NL, CanadaHQ checked Sep 29, 2026	11-50	4 contacts →
	Indirect evidence “Prima Information Solutions Ltd.” Source: RevenueBase Database · checked Sep 29, 2026
24	Image Advantage Solutions Inc. A Division Of Octacom	Partial evidence	Mallorytown, ON, CanadaHQ checked Sep 29, 2026	11-50	4 contacts →
	Partial evidence “Bringing Your Documents into the Digital Age We provide document scanning, Electronic Document and Records Management Systems (EDRMS) and digital archiving services.” Source: RevenueBase Database · checked Sep 29, 2026
25	Triage Data Solutions INC	Indirect evidence	Vancouver, BC, CanadaHQ checked Sep 29, 2026	11-50	3 contacts →
	Indirect evidence “Triage Data Solutions uses the latest technology to provide leading edge document management and litigation support solutions to law firms, corporate counsel, corporations and…” Source: RevenueBase Database · checked Sep 29, 2026

RevenueBase Smart Search

RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: records retention software companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.

Strong evidence: The company's own public description of its business names records retention software companies.
Partial evidence: Its own public description names part of records retention software companies, so it works in or next to the category without describing itself that way.
Indirect evidence: The description shown does not name records retention software companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.

RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.

Showing 25 of 48 records retention software companies based in Canada

See the full list, filter by size, metro and specialty, and get verified emails and direct dials for all 287 reachable decision-makers.

Free signup · no credit card

View the full list →

Records retention software companies based in Canada at a glance

As of Sep 29, 2026

34.0%Verified-email coverage

17.6Average contacts per company

11-50Median size (employees)

18.8%Largest-city concentration · Toronto

Sep 29, 2026Page data refreshed

Companies by employee count

1-10

11-50

51-200

201-500

Email recency for this list is measured worldwide rather than for Canada, so it is reported there. Company counts and contact totals on this page are exact for Canada, over 48 companies.

How this list was built

Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among records retention software companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.

Source: The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
What qualifies: Companies headquartered in Canada whose own description of what they do matches “records retention software companies”. Matching reads each company's description, not its industry code or its name.
RevenueBase Smart Search: RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names records retention software companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
What we exclude: Companies whose own description does not clearly place them among records retention software companies, and records with no verified work email. Companies headquartered outside Canada are excluded even when they keep an office there.
Match quality: In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
Ranking: Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
Verification: Every listed company carries at least one verified work email, 287 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
Refresh: This page's figures were pulled from the company graph on September 29, 2026. Lists refresh periodically as the graph is re-checked.
Corrections: Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.

Frequently asked

What is RevenueBase Smart Search?

RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names records retention software companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.

How many records retention software companies are there based in Canada?

RevenueBase identified 48 records retention software companies headquartered in Canada as of September 2026, matched on each company's own description of what it does rather than its industry code.

What is the largest company on this list?

Pagefreezer, headquartered in Vancouver, tops this list with the largest team on record.

Which city has the most records retention software companies?

Toronto leads with 9 headquartered companies, followed by Montreal (7) and Vancouver (4).

How do I get contact information for these companies?

A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 287 verified decision-maker contacts tracked across these 48 companies.

How current is this list?

The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 29, 2026.

Ready to reach these companies? Verified emails and direct dials for all 48 records retention software companies based in Canada. Start with a free account, no credit card.

Download this list →

Related lists

Records retention software companies by geography

Browse the directory

About this data

RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.