Company lists · Data refreshed September 2026

Top 25 Records management companies based in Canada

Name: Records management companies based in Canada
Creator: RevenueBase
License: https://creativecommons.org/licenses/by/4.0/

Compiled by the RevenueBase Data Team Data refreshed Sep 21, 2026 67 companies tracked

RevenueBase identified 67 records management companies headquartered in Canada as of September 2026 and tracks 2,776 professional contacts across them, including 206 with verified work emails. Montreal is the largest hub.

This list covers records management companies headquartered in Canada, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 21, 2026.

Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.

How to read this list HQ checked on every row RevenueBase Smart Search rating on every row Refreshed Sep 21, 2026 86% judged on-target in blind review

67Companies

2,776Contacts tracked

206Verified emails

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The 25 largest records management companies based in Canada

Ranked by team size

Top 25 of 67 records management companies based in Canada, ranked by team size, largest first. Data refreshed Sep 21, 2026. RevenueBase Smart Search rates how each company's information relates to records management companies: strong evidence (its own description names it), partial (names part of it), indirect (matched on the rest of its profile rather than the description shown). Click a contact count to view that company's people.
#	Company	RevenueBase Smart Search	Headquarters	Employees	Contacts
1	Proshred Security	Indirect evidence	Mississauga, CanadaHQ checked Sep 21, 2026	201-500	84 contacts →
	Indirect evidence “PROSHRED® Security is a customer service and security focused shredding company, providing the most secure on-site document shredding and recycling services.” Source: RevenueBase Database · checked Sep 21, 2026
2	Recordxpress, A Division Of Storagevault Canada INC	Partial evidence	Scarborough, ON, CanadaHQ checked Sep 21, 2026	51-200	60 contacts →
	Partial evidence “RecordXpress, a division of StorageVault Canada Inc.(TSX:SVI), has been safeguarding and streamlining Canadian business information for over a decade.” Source: RevenueBase Database · checked Sep 21, 2026
3	Docudavit Solutions	Indirect evidence	Toronto, ON, CanadaHQ checked Sep 21, 2026	11-50	51 contacts →
	Indirect evidence “DOCUdavit Solutions Inc.” Source: RevenueBase Database · checked Sep 21, 2026
4	Salumatics INC	Indirect evidence	Mississauga, ON, CanadaHQ checked Sep 21, 2026	51-200	42 contacts →
	Indirect evidence “Salumatics provides flexible, secure and innovative solutions, for document shredding, physical storage, document conversion and professional services tailored to meet the needs…” Source: RevenueBase Database · checked Sep 21, 2026
5	Service DE Gestion Documentaire France Longpré INC	Indirect evidence	Shawinigan, QC, CanadaHQ checked Sep 21, 2026	51-200	27 contacts →
	Indirect evidence “Le but premier de notre entreprise est d'augmenter l'efficacité et la productivité de nos clients à travers l'organisation et l'aménagement efficace de leur système de classement.” Source: RevenueBase Database · checked Sep 21, 2026
6	Collabware	Strong evidence	Vancouver, BC, CanadaHQ checked Sep 21, 2026	11-50	25 contacts →
	Strong evidence “Collabware helps enterprises and governments achieve legislative and regulatory information management compliance by providing intelligent archiving, discovery, and records…” Source: RevenueBase Database · checked Sep 21, 2026
7	Binatek INC	Indirect evidence	Montreal, QC, CanadaHQ checked Sep 21, 2026	11-50	25 contacts →
	Indirect evidence “Binatek provides integrated solutions to businesses at all levels.” Source: RevenueBase Database · checked Sep 21, 2026
8	Nexone	Strong evidence	Montréal, QC, CanadaHQ checked Sep 21, 2026	11-50	24 contacts →
	Strong evidence “NEXONE provides Real Estate brokerages and agents with WEB hosted Electronic Document and Record Management Services (EDRMS) enabling the office and agents to go paperless.” Source: RevenueBase Database · checked Sep 21, 2026
9	Julsolutions	Indirect evidence	Saint-augustin, QC, CanadaHQ checked Sep 21, 2026	11-50	16 contacts →
	Indirect evidence “JUL Solutions offre des solutions personnalisées en classement de dossiers, rangement fixe et mobile et en numérisation de documents pour les entreprises de tout secteur…” Source: RevenueBase Database · checked Sep 21, 2026
10	Blue-Pencil Information Security INC	Strong evidence	Oakville, ON, CanadaHQ checked Sep 21, 2026	11-50	15 contacts →
	Strong evidence “Established in 2004, Blue-Pencil is the leader of secure document storage, records management, document scanning, imaging services and secure shredding.” Source: RevenueBase Database · checked Sep 21, 2026
11	Docuplus	Partial evidence	Montreal, QC, CanadaHQ checked Sep 21, 2026	51-200	11 contacts →
	Partial evidence “Docu Plus is a leading national service provider for document management, litigation support and managed services solutions.” Source: RevenueBase Database · checked Sep 21, 2026
12	Enviroshred INC	Indirect evidence	Calgary, AB, CanadaHQ checked Sep 21, 2026	11-50	9 contacts →
	Indirect evidence “EnviroShred is Canada's largest independently owned document destruction company.” Source: RevenueBase Database · checked Sep 21, 2026
13	Records Management	Strong evidence	Toronto, ON, CanadaHQ checked Sep 21, 2026	11-50	9 contacts →
	Strong evidence “Records Management Ltd offers complete records management solutions for medical practices, law offices, educational and government structures and accounting firms in Ontario.” Source: RevenueBase Database · checked Sep 21, 2026
14	Fusionrms	Partial evidence	Toronto, ON, CanadaHQ checked Sep 21, 2026	51-200	8 contacts →
	Partial evidence “FusionRMS is a full-featured, on-premises or SaaS / Cloud, software solution built to manage critical business records and documents from creation through disposition.” Source: RevenueBase Database · checked Sep 21, 2026
15	Kobi Word Design Ltd. DBA Kobi Solutions	Partial evidence	Vancouver, BC, CanadaHQ checked Sep 21, 2026	1-10	8 contacts →
	Partial evidence “The Kobi team manages the success of the Owner's document management program by applying proven experience, skills, and leadership in the collaborative development and…” Source: RevenueBase Database · checked Sep 21, 2026
16	Vanguard International LTD	Indirect evidence	Kitchener, ON, CanadaHQ checked Sep 21, 2026	11-50	7 contacts →
	Indirect evidence “Secure, Proven Data Services You Can Trust.” Source: RevenueBase Database · checked Sep 21, 2026
17	Docudata Software	Partial evidence	Dollard Des Ormeaux, QC, CanadaHQ checked Sep 21, 2026	1-10	5 contacts →
	Partial evidence “DocuData is a leader in shredding, record center and file room software.” Source: RevenueBase Database · checked Sep 21, 2026
18	Corporation Edward IA INC	Indirect evidence	Trois-rivières, QC, CanadaHQ checked Sep 21, 2026	1-10	5 contacts →
	Indirect evidence “Documents (factures, courriels, etc.), système d’archivage, saisie (numérisation, capture de documents) archivage numérique.” Source: RevenueBase Database · checked Sep 21, 2026
19	Custodius	Indirect evidence	Kingston, ON, CanadaHQ checked Sep 21, 2026	1-10	5 contacts →
	Indirect evidence “Custodius was born from an estates lawyer's frustration with the state of will storage.” Source: RevenueBase Database · checked Sep 21, 2026
20	Multishred INC	Indirect evidence	Ottawa, ON, CanadaHQ checked Sep 21, 2026	11-50	4 contacts →
	Indirect evidence “Multishred's expertise is information security.” Source: RevenueBase Database · checked Sep 21, 2026
21	Western Information Management INC	Partial evidence	Saskatoon, SK, CanadaHQ checked Sep 21, 2026	1-10	4 contacts →
	Partial evidence “WesternIM is an information management consulting company offering a wide range of services for solving every day as well as unique and challenging unusual issues raised by our…” Source: RevenueBase Database · checked Sep 21, 2026
22	Prima Information Solutions	Indirect evidence	St. John's, NL, CanadaHQ checked Sep 21, 2026	11-50	4 contacts →
	Indirect evidence “Prima Information Solutions Ltd.” Source: RevenueBase Database · checked Sep 21, 2026
23	Image Advantage Solutions Inc. A Division Of Octacom	Strong evidence	Mallorytown, ON, CanadaHQ checked Sep 21, 2026	11-50	4 contacts →
	Strong evidence “Bringing Your Documents into the Digital Age We provide document scanning, Electronic Document and Records Management Systems (EDRMS) and digital archiving services.” Source: RevenueBase Database · checked Sep 21, 2026
24	First Stop Services	Partial evidence	Windsor, ON, CanadaHQ checked Sep 21, 2026	1-10	4 contacts →
	Partial evidence “The First Stop Services is a locally owned company, based in Windsor-Essex, specializing in: Confidential Document Shredding Document Management Premium Self Storage First Stop…” Source: RevenueBase Database · checked Sep 21, 2026
25	Triage Data Solutions INC	Partial evidence	Vancouver, BC, CanadaHQ checked Sep 21, 2026	11-50	3 contacts →
	Partial evidence “Triage Data Solutions uses the latest technology to provide leading edge document management and litigation support solutions to law firms, corporate counsel, corporations and…” Source: RevenueBase Database · checked Sep 21, 2026

RevenueBase Smart Search

RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: records management companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.

Strong evidence: The company's own public description of its business names records management companies.
Partial evidence: Its own public description names part of records management companies, so it works in or next to the category without describing itself that way.
Indirect evidence: The description shown does not name records management companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.

RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.

Showing 25 of 67 records management companies based in Canada

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Records management companies based in Canada at a glance

As of Sep 21, 2026

7.4%Verified-email coverage

41.4Average contacts per company

11-50Median size (employees)

10.4%Largest-city concentration · Montreal

Sep 21, 2026Page data refreshed

Companies by employee count

1-10

11-50

51-200

201-500

1,001-5,000

10001+

Email recency for this list is measured worldwide rather than for Canada, so it is reported there. Company counts and contact totals on this page are exact for Canada, over 67 companies.

How this list was built

Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among records management companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.

Source: The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
What qualifies: Companies headquartered in Canada whose own description of what they do matches “records management companies”. Matching reads each company's description, not its industry code or its name.
RevenueBase Smart Search: RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names records management companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
What we exclude: Companies whose own description does not clearly place them among records management companies, and records with no verified work email. Companies headquartered outside Canada are excluded even when they keep an office there.
Match quality: In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
Ranking: Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
Verification: Every listed company carries at least one verified work email, 206 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
Refresh: This page's figures were pulled from the company graph on September 21, 2026. Lists refresh periodically as the graph is re-checked.
Corrections: Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.

Frequently asked

What is RevenueBase Smart Search?

RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names records management companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.

How many records management companies are there based in Canada?

RevenueBase identified 67 records management companies headquartered in Canada as of September 2026, matched on each company's own description of what it does rather than its industry code.

What is the largest company on this list?

Proshred Security, headquartered in Mississauga, tops this list with the largest team on record.

Which city has the most records management companies?

Montreal leads with 7 headquartered companies, followed by Toronto (7) and Calgary (4).

How do I get contact information for these companies?

A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 206 verified decision-maker contacts tracked across these 67 companies.

How current is this list?

The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 21, 2026.

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About this data

RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.