Company lists · Data refreshed September 2026
Top 25 Document retention software vendors worldwide
RevenueBase identified 1,123 document retention software vendors worldwide as of September 2026 and tracks 18,479 professional contacts across them, including 4,157 with verified work emails. The United States is the largest market and Sao Paulo the largest hub.
This list covers document retention software vendors worldwide, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 28, 2026. Country and city lists for document retention software vendors follow the table.
Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.
The 25 largest document retention software vendors worldwide
Ranked by team size| # | Company | Contacts | |||
|---|---|---|---|---|---|
| 1 | 1,067 contacts → | ||||
Indirect evidence “Access is the trusted partner for organizations seeking effective records and information management services.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 2 | 890 contacts → | ||||
Indirect evidence “Information Governance and Management for the Modern Organization Metrofile offers an end-to-end solution expert records and information management, including secure storage…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 3 | 606 contacts → | ||||
Indirect evidence “VRC Companies, LLC.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 4 | 551 contacts → | ||||
Indirect evidence “A market leading records management company that applies its experience in records management solutions for the benefit of its clients.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 5 | 514 contacts → | ||||
Partial evidence “NetDocuments, the #1 trusted cloud-native document management system (DMS) for 25+ years, delivers everything lawyers need to do their best work, including award-winning…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 6 | 480 contacts → | ||||
Strong evidence “Foxit is a software leader delivering a fast, secure, AI-powered document suite that brings greater control, speed, and value to the way people work with documents.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 7 | 416 contacts → | ||||
Indirect evidence “Trusted for more than 30 years, GRM is a leading provider of information management solutions.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 8 | 397 contacts → | ||||
Indirect evidence “TAB helps you save money, increase efficiency and reduce risk by streamlining the way you store, find and use business assets, paper files and electronic information.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 9 | 272 contacts → | ||||
Indirect evidence “Our goal is to archive the legacy systems / carve outs of our customers comfortably, efficiently and cost-effectively.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 10 | 254 contacts → | ||||
Partial evidence “A CentralInf com mais de 30 anos de experiência em gestão de documentos e informações sejam físicos ou digitais, tem soluções para cada uma das fases do ciclo de vida dos…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 11 | 235 contacts → | ||||
Indirect evidence “AGS Records Management offers you a full range of physical and electronic records and information management services, heritage preservation and imaging services for governments…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 12 | 232 contacts → | ||||
Indirect evidence “For over 20 years, TIMG (The Information Management Group) has helped organisations across Australia manage, protect and govern their information with confidence.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 13 | 203 contacts → | ||||
Partial evidence “A Prado Chaves, empresa com 126 anos, é uma das poucas empresas do ramo de Gestão de Documentos e Informações que domina o ciclo completo do negócio, oferecendo guarda física…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 14 | 194 contacts → | ||||
Partial evidence “As digitalization expert and leading ECM software manufacturer, easy has since 1990 stood for legally compliant, digital archiving and efficient, automated business processes.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 15 | 187 contacts → | ||||
Partial evidence “Webdox ha desarrollado la solución definitiva para la gestión de documentos legales para todo tipo de instituciones.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 16 | 152 contacts → | ||||
Partial evidence “Everteam's mission is to support companies in their digital transformation, maintain the integrity of their document management/policy and to be part of a digital sobriety…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 17 | 146 contacts → | ||||
Partial evidence “En cerca de 20 años hemos podido conocer a fondo el mundo de la Gestión Documental y la Seguridad de la Información, y aun así cada día que pasa nos sigue sorprendiendo.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 18 | 137 contacts → | ||||
Indirect evidence “Preservica is changing the way thousands of organizations around the world protect and reuse long-term digital information.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 19 | 119 contacts → | ||||
Indirect evidence “As global leaders in Information Management, Recall provides the services you need throughout the information life-cycle.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 20 | 114 contacts → | ||||
Indirect evidence “Exterro®, Inc.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 21 | 110 contacts → | ||||
Partial evidence “The Document Warehouse, Namibia’s premier archiving and onsite/offsite document storage Specialist Company now offers you the ultimate solution in data management.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 22 | 110 contacts → | ||||
Partial evidence “A eBox apoia empresas na estruturação de informações críticas com foco em governança de dados, segurança da informação e controle documental.” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 23 | 104 contacts → | ||||
Indirect evidence Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 24 | 93 contacts → | ||||
Indirect evidence “Pagefreezer is a leading provider of website, social media, text message, and enterprise collaboration archiving solutions across a wide range of industries, including finance…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
| 25 | 93 contacts → | ||||
Indirect evidence “Labgroup is a Luxembourg-based company that offers information management and archiving services to businesses in the financial and insurance sectors and to administrations and…” Source: RevenueBase Database · checked Sep 28, 2026Thanks. The Data Team will review it. | |||||
RevenueBase Smart Search
RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: document retention software vendors. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.
- Strong evidence
- The company's own public description of its business names document retention software vendors.
- Partial evidence
- Its own public description names part of document retention software vendors, so it works in or next to the category without describing itself that way.
- Indirect evidence
- The description shown does not name document retention software vendors. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.
RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.
Showing 25 of 1,123 document retention software vendors worldwide
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Document retention software vendors worldwide at a glance
As of Sep 28, 2026Companies by employee count
Email recency is reported on each country list linked below.
How this list was built
Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among document retention software vendors, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.
- Source
- The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
- Coverage
- Every country. Country and city lists for document retention software vendors are linked below.
- What qualifies
- Companies worldwide whose own description of what they do matches “document retention software vendors”. Matching reads each company's description, not its industry code or its name.
- RevenueBase Smart Search
- RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names document retention software vendors), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
- What we exclude
- Companies whose own description does not clearly place them among document retention software vendors, and records with no verified work email.
- Match quality
- In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
- Ranking
- Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
- Verification
- Every listed company carries at least one verified work email, 4,157 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
- Refresh
- This page's figures were pulled from the company graph on September 28, 2026. Lists refresh periodically as the graph is re-checked.
- Corrections
- Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.
Document retention software vendors by location
8 lists · largest firstEvery Document retention software vendors list RevenueBase publishes, by country and city. Counts are matching companies in each list as of its own refresh date.
Countries
- Document retention software vendors based in the United States258
- Document retention software vendors based in Brazil101
- Document retention software vendors based in the United Kingdom68
- Document retention software vendors based in Germany61
- Document retention software vendors based in France39
- Document retention software vendors based in India36
- Document retention software vendors based in Italy36
- Document retention software vendors based in Canada30
Frequently asked
What is RevenueBase Smart Search?
RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names document retention software vendors, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.
How many document retention software vendors are there worldwide?
RevenueBase identified 1,123 document retention software vendors worldwide as of September 2026, matched on each company's own description of what it does rather than its industry code.
What is the largest company on this list?
Access Information Management, headquartered in Peabody, tops this list with the largest team on record.
Which country has the most document retention software vendors?
The United States leads with 258 companies, followed by Brazil (101) and the United Kingdom (68). Every document retention software vendors list by country and city is linked on this page.
Which city has the most document retention software vendors?
Sao Paulo leads with 18 headquartered companies, followed by London (13) and Bogota (8).
How do I get contact information for these companies?
A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 4,157 verified decision-maker contacts tracked across these 1,123 companies.
How current is this list?
The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 28, 2026.
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About this data
RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.