Company lists · Data refreshed September 2026
Top 25 Public records management software companies based in the United States
RevenueBase identified 170 public records management software companies headquartered in the United States as of September 2026 and tracks 3,209 professional contacts across them, including 1,075 with verified work emails. Houston is the largest hub.
This list covers public records management software companies headquartered in the United States, matched on what each company actually does as described in its own words. Ranked by team size, largest first. Every row shows the company's own description, its RevenueBase Smart Search rating, and when it was last checked. Data refreshed September 14, 2026.
Published by RevenueBase, a B2B data infrastructure company. This list was built with RevenueBase Smart Search, the natural-language company search RevenueBase customers use to build their own targeted lists and unlock verified emails and direct dials at the companies on them. How these lists are built and judged.
The 25 largest public records management software companies based in the United States
Ranked by team size| # | Company | Contacts | |||
|---|---|---|---|---|---|
| 1 | 416 contacts → | ||||
Partial evidence “Trusted for more than 30 years, GRM is a leading provider of information management solutions.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 2 | 349 contacts → | ||||
Indirect evidence “Avenu serves over 4,500 State & Local government clients across the country through a wide variety of solutions and services.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 3 | 173 contacts → | ||||
Strong evidence “MCCi is how government agencies break free from manual processes across document management, permitting and licensing, records requests, and more.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 4 | 141 contacts → | ||||
Partial evidence “The REJIS Commission is a government enterprise entity created to “serve the public interest through delivering quality, cost-effective technology services to the justice…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 5 | 111 contacts → | ||||
Strong evidence “Medici Land Governance was founded in 2018 as a public benefit corporation to bring modern technology to land governance and public records, systems that underpin property rights…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 6 | 90 contacts → | ||||
Indirect evidence “We have extensive experience helping government agencies capture, store, manage, and share information.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 7 | 87 contacts → | ||||
Partial evidence “YoCierge stands as a premier provider of record retrieval services catering to law firms, corporations, and the U.S.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 8 | 82 contacts → | ||||
Indirect evidence “Since 1973, Syscon has provided exceptional solutions and services that streamline business processes and establish a dependable platform for future growth.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 9 | 75 contacts → | ||||
Strong evidence “Feith Systems, founded in 1979, creates class-leading 5015.02 Records Management, and Enterprise Content Management solutions, including the comprehensive flagship Feith suite…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 10 | 73 contacts → | ||||
Strong evidence “An innovator in public records management for more than 130 years, Cott Systems is today’s technology leader for recording, imaging, and searching land and court records.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 11 | 64 contacts → | ||||
Strong evidence “Imaging Office Systems is a premier provider of Cloud Software and Information Management solutions that support back office operations such as accounts payable, HR, government…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 12 | 63 contacts → | ||||
Partial evidence “Safesite provides secure off-site records and media storage across Texas.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 13 | 53 contacts → | ||||
Indirect evidence “At Gimmal, we believe organizations deserve to spend time on what really matters to them.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 14 | 53 contacts → | ||||
Strong evidence “Helping government and public safety agencies operate at peak performance and in compliance through transformative records management technology and training.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 15 | 50 contacts → | ||||
Strong evidence “O'Neil Software is the leading provider of best-of-breed records and information management solutions for physical records centers worldwide, serving more than locations across…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 16 | 47 contacts → | ||||
Partial evidence “ImageSoft, an i3 Verticals Public Sector company, supports robust, accessible, and secure justice and government processes that ease day-to-day life for staff and the people they…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 17 | 40 contacts → | ||||
Strong evidence “JustFOIA, an MCCi brand, is a records request software solution.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 18 | 34 contacts → | ||||
Strong evidence “Kofile Services (formerly DPS-Data Preservation Solutions) is the leader in Critical Records Management working closely with county, local, and state government organizations and…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 19 | 29 contacts → | ||||
Strong evidence “Abraxas Worldwide is a leading provider of Record Management and Information Governance Solutions.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 20 | 27 contacts → | ||||
Partial evidence “Industry leading information governance software suite for highly-regulated markets throughout North America and Europe.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 21 | 27 contacts → | ||||
Indirect evidence “Pacotech Inc is an oil & energy company based out of 1739 Nina Lee Ln, Houston, Texas, United States.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 22 | 27 contacts → | ||||
Indirect evidence “Doc-Solutions helps businesses Process, Secure and Manage documents.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 23 | 26 contacts → | ||||
Strong evidence “Keystone’s focus is in the development of superior information management solutions for municipal and county governments, and public school districts, currently targeting the…” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 24 | 25 contacts → | ||||
Strong evidence “With more than 15 years of experience in technology and marketing, CemSites provides complete, easy and intuitive record management software for cemetery organizations.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
| 25 | 23 contacts → | ||||
Partial evidence “Company History Plano Data was organized as a Texas corporation in early 1995 in response to a need by the oil industry for experienced technical data management services.” Source: RevenueBase Database · checked Sep 14, 2026Thanks. The Data Team will review it. | |||||
RevenueBase Smart Search
RevenueBase Smart Search assesses information from a company’s LinkedIn profile, information supplied directly by the company, its website, and other publicly available sources. It uses that information to rate how closely the company relates to this list’s category: public records management software companies. Every row carries its rating and the description the rating was read from, so each one can be checked rather than taken on trust.
- Strong evidence
- The company's own public description of its business names public records management software companies.
- Partial evidence
- Its own public description names part of public records management software companies, so it works in or next to the category without describing itself that way.
- Indirect evidence
- The description shown does not name public records management software companies. The match rests on the rest of the company's public profile rather than the one sentence quoted here, so this is the rating to check first.
RevenueBase Smart Search is how these lists are built: RevenueBase's data engine and AI assemble the companies that match a category defined in a user's own words, so a list can be about what companies actually do rather than about whichever industry code they were filed under.
Showing 25 of 170 public records management software companies based in the United States
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Public records management software companies based in the United States at a glance
As of Sep 14, 2026Companies by employee count
Email recency for this list is measured worldwide rather than for United States, so it is reported there. Company counts and contact totals on this page are exact for United States, over 170 companies.
How this list was built
Company categories are rarely black and white. RevenueBase reads each company's own description of its business to decide whether it belongs among public records management software companies, so some rows will be adjacent to the category rather than pure plays. The description and RevenueBase Smart Search rating on every row are there so you can check each match yourself.
- Source
- The RevenueBase company graph: 60 million companies and 398.9 million professional contacts resolved from primary sources, queried with RevenueBase Smart Search, the natural-language company search available to every RevenueBase user.
- What qualifies
- Companies headquartered in the United States whose own description of what they do matches “public records management software companies”. Matching reads each company's description, not its industry code or its name.
- RevenueBase Smart Search
- RevenueBase Smart Search is how this list is assembled and how each row is rated. RevenueBase's data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to a category defined in a user's own words. Each row is rated strong evidence (its own description names public records management software companies), partial evidence (it names part of the category) or indirect evidence (the description shown names none of it and the match rests on the rest of the company's profile). The description supporting each rating is quoted on the row.
- What we exclude
- Companies whose own description does not clearly place them among public records management software companies, and records with no verified work email. Companies headquartered outside United States are excluded even when they keep an office there.
- Match quality
- In blind human judging of this matching method, 86% of matched companies were on target. Expect roughly 1 in 7 rows to be adjacent to the category rather than a pure play. Every row shows the company's own description and its RevenueBase Smart Search rating so you can judge each match yourself. Read the full methodology: how the lists are built, how the judging worked, and what the figure means.
- Ranking
- Team size, largest first: companies are ordered by the number of professionals RevenueBase tracks at each one. Employee ranges shown are reported bands, for context.
- Verification
- Every listed company carries at least one verified work email, 1,075 across the full list. Contacts re-verify on a rolling cadence, and each contact's own verification date is shown inside RevenueBase.
- Refresh
- This page's figures were pulled from the company graph on September 14, 2026. Lists refresh periodically as the graph is re-checked.
- Corrections
- Wrong category, wrong headquarters, or a company that has closed? Use “Report an issue” on any row. Reports go to the RevenueBase Data Team and feed back into the company graph.
Frequently asked
What is RevenueBase Smart Search?
RevenueBase Smart Search is how RevenueBase decides which companies belong on this list and how strongly each one fits. Its data engine and AI assess a company's LinkedIn profile, information supplied directly by the company, its website and other publicly available information, then relate it to the category the list is about. Each row is rated strong evidence when the company's own description names public records management software companies, partial evidence when it names part of the category, and indirect evidence when the description shown names none of it and the match rests on the rest of the company's profile.
How many public records management software companies are there based in the United States?
RevenueBase identified 170 public records management software companies headquartered in the United States as of September 2026, matched on each company's own description of what it does rather than its industry code.
What is the largest company on this list?
GRM Information Management Services, headquartered in Jersey City, tops this list with the largest team on record.
Which city has the most public records management software companies?
Houston leads with 6 headquartered companies, followed by Austin (5) and Tallahassee (4).
How do I get contact information for these companies?
A free RevenueBase account lets you run this exact search and work the top results, verified emails and direct dials included. Upgrading unlocks all 1,075 verified decision-maker contacts tracked across these 170 companies.
How current is this list?
The list refreshes periodically as the company graph is re-checked. This page's figures were pulled on September 14, 2026.
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About this data
RevenueBase is a B2B data infrastructure company. Its company graph covers 60 million companies and 398.9 million professional contacts, with emails verified on a rolling cadence rather than scraped once and left to decay. These company lists are generated directly from that graph with RevenueBase Smart Search, the same natural-language company search every RevenueBase user has: describe a market in plain words, get the companies that match, and add verified emails and direct dials for the people at them. It is the same data that powers RevenueBase's B2B data products, and a free account includes 500 credits to start. How these lists are built and judged.
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